MoxieLash Executive/Personal Assistant in Crystal Bay, Nevada
Job Title – Executive/ Personal Assistant
Summary: We are looking for an Executive Personal Assistant to assist the executive team with daily administrative and operational tasks in a high-paced collaborative environment. Must be local. Some remote work.
Plan and schedule internal and external meetings, travel itinerary, expense tracking and other calendar items on behalf of the executive office.
Collaborate with distributed virtual teams using productivity tools like Asana and Slack.
Personal assistant tasks such as shopping, booking appointments, and research.
Perform assorted administrative activities such as responding to emails, answering calls, following up on action items, capturing notes and preparation of reports.
Create executive briefs prior to engagements with senior executives, vendors, and partners. Prepare agenda, minutes, focused communication, and required logistics.
Coordinate with all levels of the organization on behalf of the executive office as necessary, maintaining professional discretion and confidentiality.
Screen access requests, complaints, and other communication to the executive office.
Perform online and offline research as assigned. Manage sundry other administrative tasks.
Experience And Qualifications
Minimum 2 years of experience in executive assistant or comparable role.
Excellent oral and written business communication skills. A positive can-do attitude.
Ability to maintain confidentiality, discretion, professionalism and high ethical standards.
Excellent people skills; comfortable and highly capable of acting as a liaison across functions, roles, levels and hierarchy on behalf of the executive team.
Technologically savvy. Interest in digital business, ecommerce and social media.
Knowledge in online collaborative tools, Microsoft Office and Google Suite necessary.
Advanced gmail organization skills
Well organized with great time management skills and attention to detail.
High motivational levels, ability to multi-task and prioritize.
Minimum High School degree or equivalent from a recognized educational institution; college degree preferred but can be offset by commensurate industry experience in similar role.
Strong knowledge on emerging social media trends and concepts.
Knowledge of basic Finance and proficiency in MS Excel and PowerPoint.
BONUS if you...
Love a close-knit family feel.
Are passionate and excited about the beauty industry.
Like to have a laugh and have fun!
Enjoy reading books and learning.
Thrive in a fast-moving, agile and dynamic work environment.
Turn your video ON during zoom meetings so we can see you!