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Interior Specialists Design Center Coordinator in Las Vegas, Nevada

Overview

The primary responsibility of the Design Center Coordinator is to provide administrative support services to Design Center staff.

Responsibilities

  • Maintain and manage Design Center calendar by contacting customers to set appointments for Design Consultants and make all necessary notifications

  • Set up new home buyers in multiple computer systems and maintain for accuracy and status of files.

  • Answer incoming telephone calls, determine purpose of calls and assist their needs appropriately, resolve any issues as much a possible when designer is not available.

  • Assist Designers with homebuyer paperwork including entering options, checking all documents for accuracy and processing finalized files to the appropriate departments for ordering and billing purposes

  • Answers questions about organization and provide callers with address, directions, and other information

  • Great on-site visitors, making them feel welcome, offering up beverages and snacks

  • Insure interactions with customers are professional, courteous, informative and responsive to promote customer satisfaction

  • File documents, photocopy, prepare routine correspondence, prepare, submit, and maintain all appropriate documents

  • Receive, sort, distribute and send mail/packages, order office supplies

  • Insure office supplies are being used appropriately and ordered in a timely manner; stored and maintained in a safe manner to avoid loss/theft, etc.

  • Take all required breaks and lunch periods and record accurately on time card as required by law and Company policy and procedure

  • All other job duties as assigned

Qualifications

  • High school diploma or general education degree (GED)

  • Minimum of two years related administrative experience and/or training; or equivalent combination of education and experience. Customer service skills very helpful

  • Strong written and verbal communication skills.

  • Communicate effectively with customers, co-workers and supervisors in a professional and courteous manner.

  • Proactively identify, analyze, address, and resolve problem areas, conflicts, and issues

  • Exhibits sound and accurate judgment, supports and explains reasoning for decisions, includes appropriate people in decision-making process, and makes timely decisions

  • Strong organizational skills to insure adequate tracking systems are utilized to maintain and track all required information associated with the ordering and production process

  • Working knowledge of internet, inventory, project management, spreadsheet and word process software and order processing systems

Notes

This information indicates the general nature and level of work performed by associates in this role. It is not designed to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this role. This description supersedes any previous or undated descriptions for this role. Management retains the right to add or change the duties of the position at any time.

Equal Opportunity Employer

Interior Specialists, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

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