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JUSTICE COURT ADMINISTRATOR/DEPUTY CLERK OF COURT

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JUSTICE COURT ADMINISTRATOR/DEPUTY CLERK OF COURT

Salary

$118,393.60 - $183,539.20 Hourly

Location

Clark County - Las Vegas, NV

Job Type

EXEMPT

Department

Justice Court - Las Vegas

Job Number

19558

Closing

4/23/2021 5:01 PM Pacific

• Description

• Benefits

• Questions

ABOUT THE POSITION

Clark County Justice Court is seeking qualified candidates for the position of Justice Court Administrator/Deputy Clerk of the Court.

The Justice Court Administrator serves the dual role as the Deputy Clerk of the Court. The Court Administrator reports to the Chief Judge, who serves as the Clerk of the Court. The Court Administrator directs the various divisions of the court through subordinate division administrators and supervisors, including: criminal, civil, traffic, finance, specialty courts/education, pretrial services, security, information technology, and alternative dispute resolution. In addition, the Court Administrator assists the Chief Judge in planning, overseeing, managing and directing all activities related to short- and long-range capital improvement and development; technological advancements to improve the court’s efficiency and customer service; development of policies and procedures and training of all court staff; preparation and administration of the court’s annual budget; oversight and direction of Justice Court marshals for the safety of the judges, court staff, and public within justice court courtrooms. The Court Administrator serves as a liaison to the Civil Law Self Help Center and county management.

NOTE: A cover letter and resume are required in addition to the completed employment application. Applicants may be invited to the selection process based on specific criteria in their resume that may include prior management experience in a court setting or similar legal setting or experience in a public agency similar to Clark County.

This examination will establish an Open Competitive and Promotional list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by the Office of Human Resources. Human Resources reserves the right to call only the most qualified applicants to the final hiring interview.

MINIMUM REQUIREMENTS

Education and Experience: Bachelor's Degree in Court Administration, Business or Public Administration or a field related to the work AND six (6) years of full-time senior level management experience in a court setting or other legal setting. Possession of appropriate advanced degree is desirable. Equivalent combination of formal education and appropriate related experience may be considered.

NOTE: A COVER LETTER AND RESUME ARE REQUIRED IN ADDITION TO THE COMPLETED EMPLOYMENT APPLICATION. CANDIDATES WILL BE EVALUATED FOR MINIMUM QUALIFICATIONS BASED ON THE EMPLOYEMENT AND EDUCATION PORTION OF THE APPLICATION ONLY. ALL APPLICABLE EXPERIENCE MUST BE LISTED ON THE APPLICATION. DO NOT USE "SEE RESUME".

Working Conditions: Work with exposure to potentially difficult or dangerous individuals.

Licensing and Certification: Must possess, or obtain within one (1) year of date of employment, NCIC certification.

Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.

Pre-Employment Drug Testing: Employment is contingent on the results of a pre-employment drug examination.

EXAMPLES OF DUTIES

Develops and implements goals, objectives, policies, procedures and work standards for the Justice Court; prepares and administers the department's budget. Plans, organizes, administers, reviews and evaluates the work of staff through subordinate supervisors. Oversees or provides for the selection, training, professional development and discipline of staff. Contributes to the overall quality of the department's service provision by developing and coordinating work teams and by reviewing, recommending and implementing improved policies and procedures. Administers all activities of the Deputy Clerk of the Justice Court. Administers the processing of all forms, documents and payments for all aspects of the Justice Court. Acts as liaison with and provides professional assistance to judges and other County departments in areas of expertise; acts as court liaison with other agencies, the media and the public. Ensures the accuracy of all court records and documents; provides for secure storage and appropriate access. Directs the preparation and coordination of the multiple Justice court calendars; monitors and coordinates case processing to ensure the most effective and efficient handling of cases. Manages court facilities in multiple locations; provides for court security and for the upkeep and renovation of such facilities. Confers with court judges regarding laws, policies and administrative programs and procedures. Oversees the maintenance of accurate records, including the automation of the calendaring and record keeping systems; maintains accurate financial records; directs the preparation of and prepares a variety of statistical and narrative reports for local use or submission to various agencies. Conducts studies, analyzes information, evaluates alternatives and makes recommendations; prepares narrative reports of findings; develops, revises and implements policies and procedures. Acts as staff and provides technical support to judges, committees and similar justice groups. Monitors developments and legislation related to court administrative matters, evaluates their impact upon court operations, and initiates necessary operational changes. Uses standard office equipment, including a computer, in the course of the work. Drives a motor vehicle or arranges for transportation to various outlying areas and other off-site work locations in order to attend meetings and conduct other county business.

PHYSICAL DEMANDS

Mobility to work in a typical office setting, use standard office equipment; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone. Must be capable of driving a motor vehicle or arranging for transportation in order to visit various court sites and attend meetings. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Clark County offers a comprehensive benefits package that may include the following with the approval of the County Manager:

• Comprehensive Group Health Insurance Plan

• Service Connected Disability Insurance

• Long Term Disability Insurance

• Comprehensive Annual Physical

• Administrative Leave

• Deferred Compensation

• Severance Pay

• Vacation

• Sick Leave

• Paid Holidays

• Employer-Paid Retirement

• Vehicle Allowance

• Tuition Reimbursement

• Credit Union Eligibility

• Nevada has no State Income Tax

CLARK COUNTY, NEVADA IS AN AFFIRMATIVE ACTION/ EQUAL OPPORTUNITY EMPLOYER

01

In order to be considered for this position, you must include a cover letter and resume in addition to the application. Any application submitted without a cover letter and resume will be incomplete and will not be considered. These forms may be attached to the on-line application or emailed to Rebecca.dutro@clarkcountynv.gov. All application materials must be received by the closing date listed on the posting announcement.

• I understand that a cover letter and resume are required for this position and that applications submitted without a cover letter and resume are incomplete and will not be considered. I further understand these must be submitted by the closing date listed on the posting announcement or my application will be considered incomplete.

  02

  Candidates will be evaluated for minimum qualifications based on the employment and education portion of the application only. All applicable experience must be listed on the application. Do not use "see resume".

• I understand candidates will be evaluated for minimum qualifications based on the employment and education portion of the application only. All applicable experience must be listed on the application to be considered. Additionally, I will not use "see resume" in the experience or supplemental questions.

  03

  Applicants may be invited to the selection process based on specific criteria in their resume that may include prior management experience in a court setting or similar legal setting or experience in a public agency similar to Clark County.

• I understand applicants may be invited to the selection process based on specific criteria in their resume that may include prior management experience in a court setting or similar legal setting or experience in a public agency similar to Clark County.

  04

  The following questions will be used to assist in determining minimum requirements.

Which describes your highest level of education?

• High School Diploma or GED

• Trade School or Technical Degree

• Some College (1-29 credits)

• Some College (30-59 credits)

• Some College (60-124 credits)

• Associates Degree

• Bachelor's Degree

• Master's Degree or Higher

  05

  List all degrees received that are directly related to the position (see template below).

College/University:

Did you graduate:

College Major/Minor:

Units Completed:

Degree Received:

06

How many years of full-time senior level management experience do you have in a court setting or other legal setting?

• None

• Less than 6 years

• 6 to 9 years

• 9 to 12 years

• More than 12 years

  07

  Please list the employer where your experience was obtained in Question #6 (See template below).

Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

08

List all current professional certifications relevant to this position (see template below).

Certification:

Name of agency or institution providing the certification:

09

The following skills assessment is a self-assessment used to evaluate an applicant's training and experience.

I understand that:

A) Part-time experience must be prorated and credited as half of full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area)

B) Knowledge and experience levels indicated by my skills assessment responses must be supported by the work experience listed on my application;

C) Any falsification or misrepresentation of the information listed on the employment application or skills assessment may result in removal from the eligibility list or rescinding a job offer;

D) Responses to assessment questions that are not supported by the work history listed on the application may result in question scores being adjusted to receive 0 points. The adjusted scores will be used when determining score ranking for interviews;

E) I further understand that since exam scores will be automatically generated based on the applicant's response to each item in the assessment, score appeals will not be allowed for this recruitment.

• I understand this recruitment includes a supplemental skills assessment and that the answers I provide must be consistent with the work history detailed on my application and that scoring appeals will not be allowed for this recruitment.

  10

  How many years of professional, full-time work experience do you have in the criminal division of a court?

• No experience

• Less than 4 years

• 4 to 8 years

• 8 to 12 years

• More than 12 years

  11

  How many years of professional, full-time work experience do you have in the civil division of a court, including small claims, evictions, or working with a self-help program for pro per litigants?

• No experience

• Less than 4 years

• 4 to 8 years

• 8 to 12 years

• More than 12 years

  12

  How many years of professional, full-time work experience do you have with a division of a court handling traffic citations?

• No experience

• Less than 4 years

• 4 to 8 years

• 8 to 12 years

• More than 12 years

  13

  How many years of professional, full-time work experience do you have in pre-trial services, including community supervision, use of pre-trial risk assessment tools, alternative sentencing programs, and acceptance of cash bail and bonds?

• No Experience

• Less than 4 years

• 4 to 8 years

• 8 to 12 years

• More than 12 years

  14

  How many years of professional, full-time experience do you have managing a mediation or alternative dispute resolution program?

• No experience

• less than 4 years

• 4 to 8 years

• 8 to 12 years

• More than 12 years

  15

  How many years of professional, full-time experience do you have working with specialty courts, including drug courts, veterans treatment courts, DUI courts, community courts, or other diversion or probation programs?

• No Experience

• Less than 4 years

• 4 to 8 years

• 8 to 12 years

• More than 12 years

  16

  Please list the employer where your experience was obtained, as well as a brief description of the duties performed directly related to the experience in Questions #10 through #15 (See template below).

Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

Duties performed:

17

How many years of professional, full-time experience do you have preparing and administering operational and/or capital budgets, applying for and managing grant funds, or handling payroll for a large agency?

• No Experience

• Less than 4 years

• 4 to 8 years

• 8 to 12 years

• More than 12 years

  18

  Please indicate the average annual budget amount you were responsible for managing in Question #17.

  19

  How many years of professional, full-time work experience do you have as a manager (or more senior role) responsible for supervision and staffing levels including hiring decisions, retention, training, employee evaluations, administering discipline, and labor relations?

• No Experience

• Less than 4 years

• 4 to 8 years

• 8 to 12 years

• More than 12 years

  20

  Please list the employer(s) where your experience was obtained in Question #19. Please include a description of the duties performed directly related to the experience. (See template below).

Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

21

How many years of professional, full-time work experience do you have as a manager or supervisor of court clerks, paralegals, or other legal support staff?

• No Experience

• Less than 4 years

• 4 to 8 years

• 8 to 12 years

• More than 12 years

  22

  Please indicate the number of employees you directly supervised related to Question #21.

• None - did not supervise

• Less than 10

• 10 to 25

• 12 to 50

• 50 to 100

• More than 100

  23

  Please indicate which of the following programs/applications you have professional experience working with, including managing staff/projects with this skillset:

Please select al that apply:

• Odyssey Case Management System

• Tyler File and Serve

• Tyler Guide and File

• Matterhorn Online Dispute Resolution

• SCOPE

• NCIJIS

• JLink

• SAP

• Kronos

  Required Question

Agency

Clark County

Address

500 S. Grand Central Pkwy, 3rd Floor

PO Box 551791

Las Vegas, Nevada, 89155-1791

Phone

(702)455-4565

Website

http://www.clarkcountynv.gov

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