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Aerotek Admin Assistant in Reno, Nevada


Description We are looking for a Sales Administrative Assistant to perform a variety of administrative and clerical tasks to support the sales team. The Sales Administrative Assistant involves having key administrative roles in multiple company departments as well as assisting in daily office needs

Essential Duties • Provide clerical and general administrative support to the sales team (reviewing quotes, logging communication in CRM, responding to and routing inbound sales inquiries, etc.) • Responsible for various administrative duties including compiling sales data, maintaining calendars, scheduling virtual meetings, and taking meeting minutes • General office duties such as ordering office supplies, filing and archiving • Create PowerPoint presentations, agendas and organize all logistics for sales activities (trade shows, sales trips, etc.) • Coordinate incoming and outgoing courier and mail shipments • Assist with developing and maintaining company's web presence • Front desk responsibilities include greeting visitors, answering the telephone, taking clear and concise information, routing calls to appropriate departments • Cross-training to provide some administrative support to the accounting, project management and purchasing departments • Identify opportunities to support the sales and marketing team • Organize company events such as holiday parties, corporate luncheons, and special celebrations


Administrative support, Customer service, Microsoft office, Filing, Clerical, Outlook, Administration, Microsoft, Front desk, Photoshop, Adobe creative suite, Social media, Website maintenance, Salesforce, Bilingual

Top Skills Details:

Marketing- Social media marketing: Linkedin, Facebook, Twitter Adobe suite Trade Shows- Event Planning Word Press- Website Brochure Design Coordination- Working with graphic designer externally Sales Admin Experience- Follow up calls Salesforce- CRM experience Website inquiries Admin Support- Calendar scheduling Supporting different levels of roles in the company

Additional Skills & Qualifications:

In terms of our highest priority skills, please consider the following:

Essential Skills: • Experience with a CRM such as Salesforce • Very strong in MS Office • Social Media • Customer Service • Strong writing skills • Ability to work independently • Experience with office management (scheduling meetings, taking minutes, ordering office supplies, answering phones, etc.)

Skills that the ideal candidate will have the following: • Spanish fluency • Photo editing experience • Adobe Creative Suite experience • Video editing experience • Website editing experience • Event planning experience • Experience in the manufacturing or construction industries

Qualifications & Required Skills • High school diploma required, Associate’s or Bachelor’s degree preferred • 5+ years of experience in administrative support positions • Strong computer skills with ability to create spreadsheets, graphs, charts and presentations • Proficiency in Microsoft Office • The ideal candidate will have experience working for an international company • Effective spoken and written communication skills (Spanish is a plus!) • Proven ability to work effectively, both independently and in a team-based environment • Willingness to be flexible and adaptable to changing priorities • Ability to multitask while paying strict attention to details • Eagerness to take on any task required to help BDI provide successful delivery of our products

Experience Level:

Intermediate Level

About Aerotek:

We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing® Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at Aerotek.com.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.