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City of Reno, NV Logistics Officer in Reno, Nevada

Logistics Officer

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Class Title

Logistics Officer

Class Code

3722

Salary

$53,152.61 - $74,741.50 Annually

  • Definition

  • Benefits

Classification Description Summary

Under direction, leads, oversees, and participates in the more complex and difficult work of staff responsible for procuring, receiving, issuing, and maintaining an accurate inventory of equipment, supplies, and materials for Fire Department; oversees and coordinates the research, locating, and ordering of equipment and supplies; oversees and participates in purchasing specialized items not in inventory; researches and processes purchase requisitions and purchase orders; obtains bid quotations; oversees a computer based inventory system; maintains a variety of records and files; performs a variety of special projects for management staff; and performs a variety of technical tasks relative to assigned areas of responsibility.

Essential Functions

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Lead, plan, train, and review the work of the staff responsible for procuring, receiving, issuing, and maintaining an accurate inventory of equipment, supplies, and materials for assigned department; ensure orders are processed and delivered in a timely manner; participate in performing the most complex work of the unit including overseeing, maintaining, and tracking all fixed assets for the Reno Fire Department.

Train assigned employees in their areas of work including proper procurement methods, procedures, and techniques.

Supervise the use, care, and operation of assigned warehouse equipment including forklifts.

Verify the work of assigned employees for accuracy, proper work methods, techniques, and compliance with applicable standards and specifications; ensure adherence to safe work practices and procedures.

Oversee, coordinate, and participate in the research, locating, and ordering of supplies and equipment; interview vendors to obtain information concerning new products, service availability, prices, and delivery procedures.

Oversee and participate in obtaining price quotes, processing orders, scheduling deliveries, and reconciling purchase orders in procuring a wide variety of equipment, supplies, and materials; obtain bid quotations as necessary.

Oversee and participate in obtaining and filling staff request; coordinate and participate in the delivery of equipment, supplies, and materials as appropriate; answer questions regarding product information, handling and disposal, and ordering procedures.

Oversee and participate in maintaining detailed vendor files and records of supply transactions; prepare various reports relating to equipment issued, receipts, purchase orders, and billing information.

Assist department in determining economical sources of equipment, supplies, and materials; participate with staff to discuss purchasing needs and issues for assigned projects; oversee placing of orders for stock and special items.

Purchase personal protective equipment as necessary; ensure equipment is in compliance with federal, state, and local laws, rules, and regulations; review, monitor, and implement changes department-wide to personal protective equipment based on national standard changes; negotiate new costs for personal protective equipment and supplies with various vendors; train Fire Department personnel on proper use, care, and maintenance of personal protective equipment.

Provide logistical support to emergency personnel at emergency scenes including purchasing meals and supply equipment for apparatus, and issuing or replacing damaged personal protective equipment.

Oversee and participate in conducting a periodic inventory of stock items; maintain proper stock levels; arrange for disposal of Fire Department equipment in accordance with City and department procedures; maintain appropriate procedures concerning the redistribution, consumption, and disposal of obsolete items.

Oversee the inventory database for assigned area; input all issues into inventory control module; develop and update work methods to improve receiving, storing, and distributing equipment, supplies, and materials.

Perform a variety of clerical activities including preparing purchase requisitions and correspondence and reports; assist with the creation and modification of department forms; answer the phone and route calls as appropriate; maintain a variety of records and files related to area of assignment.

Monitor purchase order expenditures to ensure that the City's guidelines are in accordance with approved policies and procedures.

Oversee the warehouse in order to ensure warehouse is maintained in a clean and orderly manner.

Participate and provide input during the department's annual budget process; provide and analyze reports on department usage costs for supplies and equipment; assist in the determination of the annual needs for supplies and equipment; prepare program change request for additional monetary needs for the overall department budget.

Perform a variety of special projects for management staff as necessary; maintain records concerning operations and programs; prepare reports on operations and activities.

Perform related duties as required.

Minimum Qualifications

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

Principles of lead supervision and training.

Advanced principles and practices of warehousing and inventory control.

Advanced inventory procedures including the appropriate forms for ordering purposes.

Operational characteristics of warehousing equipment and tools.

Principles and procedures of record keeping and filing.

Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Principles of business letter writing and basic report preparation.

Mathematical principles.

Occupational hazards and standard safety practices.

Oral and written communication skills.

Pertinent federal, state and local laws, codes and regulations.

Ability to:

Lead, organize, and review the work of staff.

Independently perform the most difficult work of the unit including overseeing, maintaining, and tracking all fixed assets for assigned department.

Interpret, explain, and enforce department policies and procedures.

Coordinate and participate in organizing, stocking, issuing and delivering supplies, equipment, and materials.

Conduct periodic inventory of equipment, supplies, and materials.

Assist technical staff in determining accurate equipment, supplies, and materials.

Gather, organize, and analyze information and data.

Identify problems, project consequences of proposed actions, and recommend effective solutions and take appropriate action.

Plan and organize work to meet schedules and timelines.

Review expenses for patterns and trends, bring to the attention of management staff, and recommend possible alternatives.

Research, identify, develop, and recommend methods of purchasing, stocking, reordering, and delivering supplies, equipment, and materials with the objectives of operational cost reduction and service and efficiency improvements.

Plan, organize, and implement strategic inventory initiatives which optimize stock levels and delivery of essential goods for the department.

Use initiative and independent judgment in assigned duties.

Operate a variety of warehouse equipment including forklifts.

Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.

Maintain accurate records and prepare reports.

Perform simple arithmetic computations.

Respond to requests and inquiries from City personnel.

Work independently in the absence of supervision.

Understand and follow oral and written instructions.

Work in a team based environment to achieve common goals.

Coordinate multiple projects and complex tasks simultaneously.

Meet the physical requirements to safely and effectively perform the assigned duties.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

Completion of a high school diploma or equivalent.

Experience:

Three years of related purchasing of fire products and equipment or five years related purchasing or logistics experience.

License or Certificate:

Possession of an appropriate, valid driver's license.

Supplemental Information

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Indoor and outdoor environment; travel from site to site; exposure to noise, grease, smoke, fumes, gases and inclement weather conditions; work at heights on scaffolding and ladders; work and/or walk on various types of surfaces including slippery or uneven surfaces; works near moving mechanical parts; incumbents may be required to respond to emergency calls after hours including evenings and weekends.

Physical: Primary functions require sufficient physical ability and mobility to work in indoor and outdoor environments; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull moderate to heavy amounts of weight; to operate assigned equipment and vehicles; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Other Requirements

Local 39 Non-Supervisory

G23

Last Update: 8/2019

JD 11/2018

BENEFITS IN BRIEF

No state income tax.

Nevada PERS retirement plan. Vesting in 5 years.

No social security participation (1.45 % Medicare deduction required).

City paid medical, dental, and vision insurance coverage for employee. City pays a substantial amount towards dependent coverage.

City paid long term disability insurance and life insurance.

Twelve paid holidays.

Deferred compensation plans 457 and 401(a) available.

Vacation leave accrued at 4 hours per bi-weekly pay period.

Sick leave accrued at 4 hours per bi-weekly pay period.

Credit Union available.

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